Benefits Administrator

We have an exciting new opportunity for a Benefits Administrator to join our HR Services team, based in the A&O Shearman Belfast office!

If you have administrative experience and are eager to develop your skills and knowledge in the wellbeing space we would love to hear from you! Apply today via the link below or reach out to me at janet.walsh@aoshearman.com for more information.

Please note this role is based in our Belfast office, with an onsite presence required at least 60% of the time in line with our hybrid working policy.

HR Services

The HR team at A&O Shearman provides a first-class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration.

The Benefits and Pensions team are subject matter experts responsible for leading the HR strategy on employee benefits and pension. Primarily, the role will focus on providing support to the London and Belfast offices (but this may extend to the international offices) to drive forward A&O Shearman's benefit and pension strategies.

What you will do

In this role, you will provide administrative support to the Pensions and Benefits Team, working with colleagues in our Belfast and London offices, as well as other Global Offices. You will play a crucial role in the team, ensuring our employees have access to the resources they need to thrive both personally and professionally and to meet their changing needs.

In this exciting and varied role, you will:

• Be responsible for the monthly benefit and pension administration processes, including accurate and timely processing of joiners and leavers.
• Process all invoices related to benefits and wellbeing services and allocate benefit costs to our departments.
• Maintain accurate benefit records on our HR system.
• Send letters to employees relating to benefits as needed.
• Update and maintain the benefits and pension intranet pages, ensuring all information and documentation is up to date.
• Support the team with annual insurance renewals as required
• Help with the collation of travel patterns from international and UK offices.
• Create and maintain promotional benefit and pension materials e.g event invitations, flyers.
• Support with the coordination and delivery of ad hoc benefit and pension events and webinars.
• Provide administrative support following the annual partner promotion cycle relating to changes to their benefits.
• Conduct regular membership audits of benefits programmes to ensure accuracy and identify areas for improvement.
• Book internal resources for events
• Support with the coordination of team diaries and meetings with external benefits suppliers as required.
• Minimal travel to London office may be required e.g to attend annual team days.

What you will have

• Excellent administrative and organisational skills, with high attention to detail.
• Ability to work in a high performing culture.
• Competency in all Microsoft Office packages.
• Ability to develop and maintain strong relationships with internal and external stakeholders.
• Project management skills, including working to deadlines, managing multiple tasks simultaneously, effective prioritisation and using initiative and judgement.
• Ability to handle sensitive information with confidentiality and professionalism.

You'll stand out if you bring

• Intermediate Microsoft Excel skills
• Experience of a similar Benefits role

What we can offer you

At A&O Shearman, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services including GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.

Please note this role is based in the A&O Shearman Belfast office, with an onsite presence required at least 60% of the time in line with our hybrid working policy.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

We recognise the value of flexible working and embrace hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

If this role is not of interest we may have another suitable opportunity here for you at A&O Shearman! Visit our careers portal at A&O Shearman Careers and submit your CV to our Talent Network to be notified when the perfect opportunity becomes available.